Stores Instructions Issued by HQ/ECR/HJP |
SI No | Date | Subject | Topic | English | Hindi |
140 | 04.07.2025 | Fixation of online Reserve Price (RP) for sale of scrap and maintenance of field book/RP file | Reserve Price (RP) | PDF |
|
139 | 29.05.2025 | Fund Certification for procurement of non-stock items and monitoring of pending bills | Non-stock, fund, bills | PDF |
|
138 | 01.05.2025 | Procurement of C2 category items with enhanced buffer stock | Buffer Stock | PDF |
|
137 | 22.04.2025 | Procurement of stock items against non-stock requisitions | Non-stock | PDF |
|
136 | 22.04.2025 | Calculation of NPQ (Net Procurable Quantity) | NPQ | PDF |
|
135 | 21.04.2025 | Guidelines for issue of material by Stores Depots | Material issue | PDF |
|
134 | 13.03.2025 | Processing tenders with correct eligibility criteria & updation of description, specification and AAC | Eligibility criteria, tenders | PDF |
|
121A | 11.03.2025 | Revision of format of MCDO to be sent by depots every month to HQ | MCDO | PDF |
|
133 | 25.02.2025 | Constitution of standing survey committee for condemnation of railway material pertaining to Construction/Project/Works Department (which is not under DRMs) | Survey committee | PDF |
|
Corrigendum - 001 to SI 132 | 18.03.2025 | Regular/annual review of AAC/EAR (Estimated Annual Requirement) | AAC/EAR | PDF |
|
132 | 11.02.2025 | PDF |
|
79A | 27.01.2025 | Requirement of demand review from depots before procurement of items | Demand review | PDF |
|
131 | 16.01.2025 | Exemption of workshop/shed scrap from survey committee | Survey committee | PDF |
|
Corrigendum - 001 to SI 130 | 28.02.2025 | Streamlining the process of refund of Security Deposit in Stores contracts | SD | PDF |
|
130 | 15.01.2025 | PDF |
|
129 | 15.01.2025 | (i) Extension/Re-fixation of DP for developmental orders (ii) Applicability of SD and imposition of GD for developmental orders and (iii) Waiver of EMD/SD for local purchase of urgent stock items | DP extension, LD, GD, Developmental orders, EMD/SD | |
|
128 | 31.12.2024 | Policy of provisioning/procurement of spares required for maintenance of ALCO and HHP Locomotives in ECR | Alco Loco, HHP Loco, Diesel Loco | PDF |
|
127 | 22.10.2024 | Nomination of AMM to deal as convenor in TC member in Sr. Scale TC | Nomination | PDF |
|
126 | 14.10.2024 | Constitution of Survey Committee for re-classification of surplus stores in Stores Depot. | Survey committee | PDF |
|
125 | 10.10.2024 | Transfer Policy for staff working at TRS/Stores depot/PTRU & BRWD Stores depot | Transfer policy | PDF |
|
124 | 24.09.2024 | Publication and advertisement of tenders/corrigendum | Advertisement in newspaper | PDF |
|
123 | 01.08.2024 | Submission of MCDO by the purchase sections every month | MCDO | PDF |
|
122 | 11.07.2024
| Departmental Stock Verification | Stock verification | PDF |
|
116A | 11.07.2024 | Time table for placement of indent/POs to RB/PUs/Other Rlys etc. | IP, CP, Buffer | PDF |
|
121 | 29.06.2024 | Revision of format of MCDO to be sent by depots every month to HQ (revised vide SI-121A) | MCDO | PDF |
|
120 | 09.05.204 | Effective use of User Depot Module (UDM of IREPS) by Users | UDM | PDF |
|
119 | 25.04.2024 | Effective use of UDM by Store Officer | UDM | PDF |
|
118 | 12.04.2024 | Updation of AAC in iMMS (revised vide SI-132) | AAC/EAR | PDF |
|
117 | 12.04.2024 | Procedure of mapping and mopping of scrap | Scrap mopping and mapping | PDF |
|
116 | 18.03.2024 | IP-CP and Buffer for stock items | IP, CP, Buffer | PDF |
|
115 | 01.12.2023 | Standard procedure for effective delivery of sold scrap | Scrap delivery | PDF |
|
114 |
| Not available |
|
|
|
113 | 25.09.2023 | Monitoring of receipt of materials against P.I. Payment |
| PDF |
|
112 | 13.07.2023 | Delegation of powers to field officers for procurement | Delegation of power | PDF |
|
111 | 11.07.2023 | Local purchase of materials for small value at HQ | Local purchase | PDF |
|
110C | 24.11.2023 | Powers for acceptance of recommendations of survey committee to reclassify stores | Survey committee | PDF |
|
110B |
| Not available |
|
|
|
110A | 17.01.2023 | Acceptance of recommendation of survey committed for declaration of scrap | Survey committee | PDF |
|
110 | 06.12.2022 | Acceptance of recommendation of survey committed for declaration of scrap | Survey committee | PDF |
|
109 | 21.09.2022 | Procurement of engineering materials by Stores | Engineering material | PDF |
|
108 | 25.02.2022 | Re-fixation of delivery date in PO | Re–fixation of DP | PDF |
|
107 | 02.08.2021 | To keep physical file for tender cases valuing above 5 Cr | File management | PDF |
|
106 |
| Not available |
|
|
|
105 | 16.02.2021 | Procurement of all type of lead acid batteries in HQ | Purchase section allotment | PDF |
|
104 | 18.09.2020 | Proper item code in purchase proposal for Non-Stock items in iMMS | Non-stock | PDF |
|
103A | 19.08.2020 | Realistic value of estimated rate in NS requisitions | Non-stock | PDF |
|
103 |
| Not available |
| PDF |
|
102 | 30.07.2020 | Regarding controlling of revenue expenditure | Inventory control | PDF |
|
101 | 06.07.2020 | Acceptance of expiry of validity of Inspection certificate | IC revalidation | PDF |
|
100 | 15.06.2020 | Cancellation/Deferment of POs | Inventory control | PDF |
|
99 | 27.02.2020 | Issuance of fresh Integrated Bid document | IBD | PDF |
|
98 | 07.05.2019 | Streamlining of Stores working of GHZ Depot | Depot operation | PDF |
|
97 | 03.05.2019 | Procurement against stock & Non stock demands by HQ | Non-stock | PDF |
|
96 | 15.04.2019 | Revision in IBD of ECR | IBD | PDF |
|
95 | 27.03.2019 | Demand registration | Non-stock | PDF |
|
94 | 25.02.2019 | Revised Bid document for e-tenders | IBD | PDF |
|
93A | 23.01.2019 | Streamlining of Stores activity | Purchase section allotment | PDF |
|
93 | 26.12.2018 | Purchase of value above 10 Cr at MHX | Purchase section allotment | PDF |
|
92 | 29.11.2018 | Procurement of all types of Lead acid batteries | Purchase section allotment | PDF |
|
91 | 30.08.2018 | Merging of all 12 items of P-19 to P-06 section | Purchase section allotment | PDF |
|
90 | 23.08.2018 | Guidelines for avoiding delays in issuing R-note | Material receipt | PDF |
|
89 | 26.07.2018 | Guidelines regarding issue of R-note | Material receipt | PDF |
|
88 | 22.03.2018 | Modification in general instructions for security deposit | IBD | PDF |
|
87 | 31.01.2018 | Implementation of revised purchase power | Delegation of power | PDF |
|
86 | 14.11.2017 | Modification in general instructions for participation through e-tender | IBD, GST | PDF |
|
85 | 11.10.2017 | Dispense of signature on Printed paper of e-tender | Paperless working | PDF |
|
84 |
| Not available |
|
|
|
83 | 12.06.2017 | Special tender condition regarding GST | GST | PDF |
|
82 | 20.04.2017 | Tender opening during 15th may to 30th June | GST | PDF |
|
81 | 20.04.2017 | Tender condition related with Entry tax | Tax | PDF |
|
80 | 31.03.2017 | Modification in SOP | Delegation of power | PDF |
|
79 | 27.02.2017 | Quantity review before placement of PO (withdrawn vide SI-79A) | Demand review | PDF |
|
78 | 29.12.2016 | Modification in item No.13 of tender document | IBD | PDF |
|
77 | 22.11.2016 | Orders on approved/registered source | Approved sources | PDF |
|
76 | 28.10.2016 | Print out of only tabulation statement by tender section | Paperless working | PDF |
|
75 | 27.10.2016 | Modification in tender documents in respect of cost & EMD in clause 40(C)1 & 5.1 | IBD | PDF |
|
74 | 27.07.2016 | Calendar for submission of NS demand for vital items | Non-stock | PDF |
|
73 | 24.05.2016 | Procedure for placement of supply orders against DGS&D rate contracts | DGS&D | PDF |
|
72 | 11.05.2015 | Procurement of electrical items of LHB coaches under PL group -33 | Purchase section allotment | PDF |
|
71 | 22.09.2014 | Preference to domestically manufactured electronic products | IBD | PDF |
|
70 | 05.09.2014 | Procurement of items of Gr. 31 of DEMU | Purchase section allotment | PDF |
|
69 | 26.08.2014 | Procurement of rate contracts items | Delegation of power | PDF |
|
68 | 26.08.2014 | Procurement of items of Gr. 31 of DEMU | Purchase section allotment | PDF |
|
67 | 22.07.2014 | Modified special condition of tender in general instructions to tenderers against tender condition No. 40 | IBD | PDF |
|
66 | 03.07.2014 | Cost of tender documents | Tendering | PDF |
|
65 | .01.2014 | Witnessing of limited tender opening at division/depot | Tender opening | PDF |
|
64A | 03.09.2013 | Modification in level of committee in JPO of Spot purchase | Spot purchase | PDF |
|
64 | 20.02.2013 | Schedule of generation of SRS by SMS | Demand generation | PDF |
|
63 | 19.02.2013 | Certification of consolidation & essentiality on NS demand | Non-stock | PDF |
|
62 | 07.02.2013 | Modified special condition of tender in general instructions to tenderers against tender condition No. 40 | IBD | PDF |
|
61 | 22.10.2012 | Stocking, provisioning and supply of lien items for train services bedroll, running room | Stocking policy | PDF |
|
60 | 25.09.2012 | Signing of Purchase order | Vetting | PDF |
|
59 | 08.08.2012 | Vetting of tabulation statement | Vetting | PDF |
|
58 | 04.07.2012 | Finalisation of tenders | Finalisation of tender | PDF |
|
57 | 04.07.2012 | Expeditions finalisation of tenders | Finalisation of tender | PDF |
|
56 | 03.07.2012 | Procurement of rate contract items | Delegation of power | PDF |
|
55 | 07.06.2012 | Delays in finalisation of tenders | JPO | PDF |
|
54 | 31.05.2012 | Issue of purchase order/supply order | Rate contract | PDF |
|
53 | 09.05.2012 | Liasoning for chasing of supply from firms of kolkata area against POs | Chasing | PDF |
|
52 | 20.04.2012 | Generation of demand, draft PO, PO and receipt note through MMIS | IMMIS | PDF |
|
51 | 12.04.2012 | Special condition of tender documents | E-tender | PDF |
|
50 | 16.03.2012 | Schedule of generation of SRS by SMS | Demand generation | PDF |
|
49 | 13.03.2012 | Clubbing of demands |
| PDF |
|
48 | 09.02.2012 | Rejection of materials |
| PDF |
|
47 | 07.02.2012 | Procurement of PAC items |
| PDF |
|
46 | 24.01.2012 | Maintenance of requisition & purchase order register |
| PDF |
|
45 | 20.01.2012 | Availability of materials |
| PDF |
|
44 | 12.01.2012 | Tender publishing |
| PDF |
|
43 | 10.01.2012 | Rounding off of earnest money |
| PDF |
|
42 | 26.12.2011 | Management of user ID & password for placement of supply orders against DGS&D |
| PDF |
|
41 | 12.09.2011 | Submission of demand of indentable item |
| PDF |
|
40 | 07.09.2011 | Accountal of material consumed/destroyed in lab test during inspection |
| PDF |
|
39 | 10.06.2011 | Status of tender cases |
| PDF |
|
38 | 30.05.2011 | Certification of NS demand |
| PDF |
|
37 | 28.04.2011 | Implementation of purchase power as per modified SOP pt. ‘C’ |
| PDF |
|
36 | 12.05.2011 | Procurement of DGS&D items |
| PDF |
|
35 | 12.05.2011 | Calculating the monthly Turn Over Ratios (TOR) |
| PDF |
|
34 | 07.03.2011 | Accountal of stores received for other sister depot |
| PDF |
|
33 | 10.02.2011 | Delay in finalization of tender cases |
| PDF |
|
32 | 30.11.2010 | Updating of POs details on IREPS |
| PDF |
|
31 |
| Not available |
|
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30 |
| Not available |
|
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|
29 |
| Not available |
|
|
|
28 | 04.06.2010 | Accountal of pre-inspected materials |
| PDF |
|
27 | 26.05.2010 | Demands for LP section at HQ |
| PDF |
|
26 | 15.01.2010 | Departmental Stock Verification |
| PDF |
|
25 | 09.12.2009 | Complete switch over of stores procurement from manual to e-tender |
| PDF |
|
24 | 05.11.2009 | Delivery of sold lot witnessing the cutting and delivery of auctioned condemned Rolling stock |
| PDF |
|
23 | 29.09.2009 | Distribution of NS demands to purchase sections |
| PDF |
|
22 | 04.08.2009 | System improvement in the contract copy of stores supply |
| PDF |
|
21 | 06.02.2009 | Abbreviation used for delivery point, consignee etc. |
| PDF |
|
20 | 02.01.2009 | Action plan for starting activity of GHZ depot |
| PDF |
|
19 | 20.11.2008 | Online placement of supply order against DGS&D R/C |
| PDF |
|
18 | 20.10.2008 | Regarding security deposit money |
| PDF |
|
17 |
| Not available |
|
|
|
16 |
| Not available |
|
|
|
15 | 22.09.2008 | Inspection of consignment by RITES |
| PDF |
|
14 | 02.09.2008 | Supply performance for orders placed against DGS&D rate contract |
| PDF |
|
13 |
| Not available |
|
|
|
12 | 20.08.2008 | Preparation of purchase order |
| PDF |
|
11 |
| Not available |
|
|
|
10 | 14.05.2008 | Bill paying authority against ECR POs |
| PDF |
|
09 |
| Not available |
|
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08 |
| Not available |
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07 |
| Not available |
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06 |
| Not available |
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05 |
| Not available |
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04 |
| Not available |
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03 |
| Not available |
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02 | 21.01.2008 | Constitution of tender committee and authority competent to accept stores |
| PDF |
|
01 |
| Not available |
|
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