|
Stores Instructions Issued by HQ/ECR/HJP
|
|
SI No
|
Date
|
Subject
|
Topic
|
English
|
Hindi
|
|
167
|
31.08.2026
|
Roles and responsibilities of Sr. DMMs with regards to Stores Depots in their division
|
Roles and responsibilities of Sr. DMMs
|
PDF
|
|
|
166
|
21.08.2026
|
Expedited vetting of contracts and their amendments
|
Vetting of contracts
|
PDF
|
|
|
165
|
20.08.2026
|
Important decisions taken during various Depot/Divisional Officer’s Meetings
|
Depot/Divisional Officer’s Meetings
|
PDF
|
|
|
164
|
20.08.2026
|
Important decisions taken during various Purchase Officer’s Meetings
|
Purchase Officer’s Meetings
|
PDF
|
|
|
120A
|
19.08.2026
|
Effective use of User Depot Module (UDM) of IREPS
|
UDM
|
PDF
|
|
|
163
|
18.08.2026
|
Sale of non-ferrous scrap material by divisions/ depots on as is where is basis
|
Sale of non-ferrous scrap
|
PDF
|
|
|
162
|
17.08.2026
|
Man Power Planning among different units of Stores Department
|
Man Power Planning
|
PDF
|
|
|
161
|
29.07.2026
|
Grant of Free Delivery Period (FDP) Extension without Levy of Ground Rent in Exceptional Circumstances for delivery of scrap lots
|
Free Delivery Period (FDP) of scrap lots
|
PDF
|
|
|
160
|
29.07.2026
|
Rationalization and reorganization of Stores Depots
|
Reorganization of Stores Depots
|
PDF
|
|
|
159
|
29.07.2026
|
Definition of similar nature of work/service for various categories of works and services
|
Work/Service
|
PDF
|
|
|
158
|
15.07.2026
|
Procurement of protective gears for Trackmen/ Workshops and other eligible staff
|
Protective gears for Trackmen/ Workshops
|
PDF
|
|
|
157
|
10.06.2026
|
Procurement policy for HRC Fuses, Contactors and MCBs Ensuring procurement of genuine and quality assured materials
|
Procurement policy for HRC Fuses, Contactors and MCBs
|
PDF
|
|
|
156
|
08.06.2026
|
Proper record keeping of scrap materials in Stores Depots maintenance of incoming scrap register and lot formation cum lot register
|
Record keeping of scrap materials
|
PDF
|
|
|
155
|
03.06.2026
|
Periodical checking of weighbridges and maintenance of weighment register
|
Checking of weighbridges
|
PDF
|
|
|
154
|
05.05.2026
|
Joint Procedure Order (JPO) for disposal of condemned structures, abandoned buildings etc
|
Disposal of cond. structures, buildings
|
PDF
|
|
|
153
|
01.04.2026
|
Receipt of non-stock materials at Stores Depots
|
Receipt
|
PDF
|
|
|
152
|
01.04.2026
|
Inspection of materials
|
Inspection
|
PDF
|
|
|
151
|
04.02.2026
|
Procedure order for disposal of condemned linen/ Bedroll items.
|
Disposal of linen/ Bedroll items
|
PDF
|
|
|
150
|
29.01.2026
|
Handing over/taking over of charge of railway materials/stores on promotion/transfer/
superannuation
|
Handing over/taking over of material
|
PDF
|
|
|
149
|
09.01.2026
|
Provisioning of S&T items for open line, works and construction units
|
S&T items for open line
|
PDF
|
|
|
148
|
04.01.2026
|
Sale of condemned items like Computer, Printer, TV/Display, UPS, Refrigerator to Railway employees.
|
Sale to Railway Employees
|
PDF
|
|
|
147
|
24.12.2025
|
Receipt of material by Stores Depots (other than materials received on DTI/DTR)
|
Receipt of material
|
PDF
|
|
|
146
|
12.12.2025
|
Joint Procedure Order (JPO) for disposal of obsolete materials of Engineering Department
|
Disposal of obsolete materials
|
PDF
|
|
|
145
|
20.11.2025
|
Closing and unification of PL Nos.
|
Unification of PL No.
|
PDF
|
|
|
144
|
20.11.2025
|
Processing of stocking proposals and opening of PL No.
|
Opening of PL No.
|
PDF
|
|
|
143
|
14.11.2025
|
Disposal/sale of unconnected stores
|
Unconnected stores
|
PDF
|
|
|
142
|
12.11.2025
|
Provisioning/procurement of DEMU spares
|
DEMU spares
|
PDF
|
|
|
141
|
08.11.2025
|
Revised Procedure for sale of turning and boring scrap by including anticipated arisings.
|
Sale of Turning & boring
|
PDF
|
|
|
140
|
04.07.2025
|
Fixation of online Reserve Price (RP) for sale of scrap and maintenance of field
book/RP file
|
Reserve Price (RP)
|
PDF
|
|
|
139
|
29.05.2025
|
Fund Certification for procurement of non-stock items and monitoring of pending bills
|
Non-stock, fund, bills
|
PDF
|
|
|
138
|
01.05.2025
|
Procurement of C2 category items with enhanced buffer stock
|
Buffer Stock
|
PDF
|
|
|
137
|
22.04.2025
|
Procurement of stock items against non-stock requisitions
|
Non-stock
|
PDF
|
|
|
136
|
22.04.2025
|
Calculation of NPQ (Net Procurable Quantity)
|
NPQ
|
PDF
|
|
|
135
|
21.04.2025
|
Guidelines for issue of material by Stores Depots
|
Material issue
|
PDF
|
|
|
134
|
13.03.2025
|
Processing tenders with correct eligibility criteria & updation of description, specification and AAC
|
Eligibility criteria, tenders
|
PDF
|
|
|
121A
|
11.03.2025
|
Revision of format of MCDO to be sent by depots every month to HQ
|
MCDO
|
PDF
|
|
|
133
|
25.02.2025
|
Constitution of standing survey committee for condemnation of railway material pertaining to Construction/Project/Works Department (which is not under DRMs)
|
Survey committee
|
PDF
|
|
|
Corrigendum - 001 to SI 132
|
18.03.2025
|
Regular/annual review of AAC/EAR (Estimated Annual Requirement)
|
AAC/EAR
|
PDF
|
|
|
132
|
11.02.2025
|
PDF
|
|
|
79A
|
27.01.2025
|
Requirement of demand review from depots before procurement of items
|
Demand review
|
PDF
|
|
|
131
|
16.01.2025
|
Exemption of workshop/shed scrap from survey committee
|
Survey committee
|
PDF
|
|
|
Corrigendum - 001 to SI 130
|
28.02.2025
|
Streamlining the process of refund of Security Deposit in Stores contracts
|
SD
|
PDF
|
|
|
130
|
15.01.2025
|
PDF
|
|
129
|
15.01.2025
|
(i) Extension/Re-fixation of DP for developmental orders (ii) Applicability of SD and imposition of GD for developmental orders and (iii) Waiver of EMD/SD for local purchase of urgent stock items
|
DP extension, LD, GD, Developmental orders, EMD/SD
|
|
|
|
128
(Rev - I)
|
20.01.2026
|
Policy of provisioning/procurement of spares required for maintenance of ALCO and HHP Locomotives in ECR
|
Alco Loco, HHP Loco, Diesel Loco
|
PDF
|
|
|
128
|
31.12.2024
|
PDF
|
|
|
127
|
22.10.2024
|
Nomination of AMM to deal as convenor in TC member in Sr. Scale TC
|
Nomination
|
PDF
|
|
|
Corrigendum - 001 to SI 126
|
24.06.2026
|
Constitution of Survey Committee for re-classification of surplus stores in Stores Depot.
|
Survey committee
|
PDF
|
|
|
126
|
14.10.2024
|
PDF
|
|
|
125
|
10.10.2024
|
Transfer Policy for staff working at TRS/Stores depot/PTRU & BRWD Stores depot
|
Transfer policy
|
PDF
|
|
|
124 (Rev-I)
|
22.06.2026
|
Publication and advertisement of tenders/corrigendum
|
Advertisement in newspaper
|
PDF
|
|
|
124
|
24.09.2024
|
PDF
|
|
|
123
|
01.08.2024
|
Submission of MCDO by the purchase sections every month
|
MCDO
|
PDF
|
|
|
122
|
11.07.2024
|
Departmental Stock Verification
|
Stock verification
|
PDF
|
|
|
116A
|
11.07.2024
|
Time table for placement of indent/POs to RB/PUs/Other Rlys etc.
|
IP, CP, Buffer
|
PDF
|
|
|
121
|
29.06.2024
|
Revision of format of MCDO to be sent by depots every month to HQ (revised vide SI-121A)
|
MCDO
|
PDF
|
|
|
120
|
09.05.2024
|
Effective use of User Depot Module (UDM of IREPS) by Users
|
UDM
|
PDF
|
|
|
119
|
25.04.2024
|
Effective use of UDM by Store Officer
|
UDM
|
PDF
|
|
|
118
|
12.04.2024
|
Updation of AAC in iMMS (revised vide SI-132)
|
AAC/EAR
|
PDF
|
|
|
117
|
12.04.2024
|
Procedure of mapping and mopping of scrap
|
Scrap mopping and mapping
|
PDF
|
|
|
116
|
18.03.2024
|
IP-CP and Buffer for stock items
|
IP, CP, Buffer
|
PDF
|
|
|
115
|
01.12.2023
|
Standard procedure for effective delivery of sold scrap
|
Scrap delivery
|
PDF
|
|
|
114
|
|
Not available
|
|
|
|
|
113
|
25.09.2023
|
Monitoring of receipt of materials against P.I. Payment
|
|
PDF
|
|
|
112
|
13.07.2023
|
Delegation of powers to field officers for procurement
|
Delegation of power
|
PDF
|
|
|
111
|
11.07.2023
|
Local purchase of materials for small value at HQ
|
Local purchase
|
PDF
|
|
|
110C
|
24.11.2023
|
Powers for acceptance of recommendations of survey committee to reclassify stores
|
Survey committee
|
PDF
|
|
|
110B
|
|
Not available
|
|
|
|
|
110A
|
17.01.2023
|
Acceptance of recommendation of survey committed for declaration of scrap
|
Survey committee
|
PDF
|
|
|
110
|
06.12.2022
|
Acceptance of recommendation of survey committed for declaration of scrap
|
Survey committee
|
PDF
|
|
|
109
|
21.09.2022
|
Procurement of engineering materials by Stores
|
Engineering material
|
PDF
|
|
|
108
|
25.02.2022
|
Re-fixation of delivery date in PO
|
Re–fixation of DP
|
PDF
|
|
|
107
|
02.08.2021
|
To keep physical file for tender cases valuing above 5 Cr (not relevant now)
|
File management
|
PDF
|
|
|
106
|
|
Not available
|
|
|
|
|
105
|
16.02.2021
|
Procurement of all type of lead acid batteries in HQ
|
Purchase section allotment
|
PDF
|
|
|
104
|
18.09.2020
|
Proper item code in purchase proposal for Non-Stock items in iMMS
|
Non-stock
|
PDF
|
|
|
103A
|
19.08.2020
|
Realistic value of estimated rate in NS requisitions
|
Non-stock
|
PDF
|
|
|
103
|
|
Not available
|
|
PDF
|
|
|
102
|
30.07.2020
|
Regarding controlling of revenue expenditure (not relevant now)
|
Inventory control
|
PDF
|
|
|
101
|
06.07.2020
|
Acceptance of expiry of validity of Inspection certificate (not relevant now)
|
IC revalidation
|
PDF
|
|
|
100
|
15.06.2020
|
Cancellation/Deferment of POs (not relevant now)
|
Inventory control
|
PDF
|
|
|
99
|
27.02.2020
|
Issuance of fresh Integrated Bid document (revised vide IBD v3.0)
|
IBD
|
PDF
|
|
|
98
|
07.05.2019
|
Streamlining of Stores working of GHZ Depot (not relevant now)
|
Depot operation
|
PDF
|
|
|
97
|
03.05.2019
|
Procurement against stock & Non stock demands by HQ (withdrawn vide SI-112)
|
Non-stock
|
PDF
|
|
|
96
|
15.04.2019
|
Revision in IBD of ECR (revised in IBD v3.0)
|
IBD
|
PDF
|
|
|
95
|
27.03.2019
|
Demand registration (not relevant now)
|
Non-stock
|
PDF
|
|
|
94
|
25.02.2019
|
Revised Bid document for e-tenders (revised in IBD v3.0)
|
IBD
|
PDF
|
|
|
93A
|
23.01.2019
|
Streamlining of Stores activity
|
Purchase section allotment
|
PDF
|
|
|
93
|
26.12.2018
|
Purchase of value above 10 Cr at MHX
|
Purchase section allotment
|
PDF
|
|
|
92
|
29.11.2018
|
Procurement of all types of Lead acid batteries
|
Purchase section allotment
|
PDF
|
|
|
91
|
30.08.2018
|
Merging of all 12 items of P-19 to P-06 section
|
Purchase section allotment
|
PDF
|
|
|
90
|
23.08.2018
|
Guidelines for avoiding delays in issuing R-note
|
Material receipt
|
PDF
|
|
|
89
|
26.07.2018
|
Guidelines regarding issue of R-note
|
Material receipt
|
PDF
|
|
|
88
|
22.03.2018
|
Modification in general instructions for security deposit (revised in IBD v3.0)
|
IBD
|
PDF
|
|
|
87
|
31.01.2018
|
Implementation of revised purchase power (not relevant now)
|
Delegation of power
|
PDF
|
|
|
86
|
14.11.2017
|
Modification in general instructions for participation through e-tender (revised in IBD v3.0)
|
IBD, GST
|
PDF
|
|
|
85
|
11.10.2017
|
Dispense of signature on Printed paper of e-tender (not relevant now)
|
Paperless working
|
PDF
|
|
|
84
|
|
Not available
|
|
|
|
|
83
|
12.06.2017
|
Special tender condition regarding GST (not relevant now)
|
GST
|
PDF
|
|
|
82
|
20.04.2017
|
Tender opening during 15th may to 30th June (not relevant now)
|
GST
|
PDF
|
|
|
81
|
20.04.2017
|
Tender condition related with Entry tax (not relevant now)
|
Tax
|
PDF
|
|
|
80
|
31.03.2017
|
Modification in SOP (revised in MSOP-2018)
|
Delegation of power
|
PDF
|
|
|
79
|
27.02.2017
|
Quantity review before placement of PO (withdrawn vide SI-79A)
|
Demand review
|
PDF
|
|
|
78
|
29.12.2016
|
Modification in item No.13 of tender document (incorporated in IBD v3.0)
|
IBD
|
PDF
|
|
|
77
|
22.11.2016
|
Orders on approved/registered source (incorporated in IBD v3.0)
|
Approved sources
|
PDF
|
|
|
76
|
28.10.2016
|
Print out of only tabulation statement by tender section (not relevant now)
|
Paperless working
|
PDF
|
|
|
75
|
27.10.2016
|
Modification in tender documents in respect of cost & EMD in clause 40(C)1 & 5.1 (revised in IBD v3.0)
|
IBD
|
PDF
|
|
|
74
|
27.07.2016
|
Calendar for submission of NS demand for vital items (not relevant now)
|
Non-stock
|
PDF
|
|
|
73
|
24.05.2016
|
Procedure for placement of supply orders against DGS&D rate contracts (not relevant now)
|
DGS&D
|
PDF
|
|
|
72
|
11.05.2015
|
Procurement of electrical items of LHB coaches under PL group -33
|
Purchase section allotment
|
PDF
|
|
|
71
|
22.09.2014
|
Preference to domestically manufactured electronic products (revised in IBD v3.0)
|
IBD
|
PDF
|
|
|
70
|
05.09.2014
|
Procurement of items of Gr. 31 of DEMU (revised vide SI-142)
|
Purchase section allotment
|
PDF
|
|
|
69
|
26.08.2014
|
Procurement of rate contracts items
|
Delegation of power
|
PDF
|
|
|
68
|
26.08.2014
|
Procurement of items of Gr. 31 of DEMU (revised vide SI-142)
|
Purchase section allotment
|
PDF
|
|
|
67
|
22.07.2014
|
Modified special condition of tender in general instructions to tenderers against tender condition No. 40 (incorporated in IBD v3.0)
|
IBD
|
PDF
|
|
|
66
|
03.07.2014
|
Cost of tender documents (not relevant now)
|
Tendering
|
PDF
|
|
|
65
|
.01.2014
|
Witnessing of limited tender opening at division/depot (not relevant now)
|
Tender opening
|
PDF
|
|
|
64A
|
03.09.2013
|
Modification in level of committee in JPO of Spot purchase (withdrawn)
|
Spot purchase
|
PDF
|
|
|
64
|
20.02.2013
|
Schedule of generation of SRS by SMS (not relevant now)
|
Demand generation
|
PDF
|
|
|
63
|
19.02.2013
|
Certification of consolidation & essentiality on NS demand (revised by Railway Board vide L/No: 2005/RS(G)/779/7 dated 27.08.2019)
|
Non-stock
|
PDF
|
|
|
62
|
07.02.2013
|
Modified special condition of tender in general instructions to tenderers against tender condition No. 40 (incorporated in IBD v3.0)
|
IBD
|
PDF
|
|
|
61
|
22.10.2012
|
Stocking, provisioning and supply of lien items for train services bedroll, running room (revised vide SI-160)
|
Stocking policy
|
PDF
|
|
|
60
|
25.09.2012
|
Signing of Purchase order (not relevant now)
|
Vetting
|
PDF
|
|
|
59
|
08.08.2012
|
Vetting of tabulation statement (not relevant now)
|
Vetting
|
PDF
|
|
|
58
|
04.07.2012
|
Finalisation of tenders
|
Finalisation of tender
|
PDF
|
|
|
57
|
04.07.2012
|
Expeditions finalisation of tenders
|
Finalisation of tender
|
PDF
|
|
|
56
|
03.07.2012
|
Procurement of rate contract items (not relevant now)
|
Delegation of power
|
PDF
|
|
|
55
|
07.06.2012
|
Delays in finalisation of tenders (not relevant now)
|
JPO
|
PDF
|
|
|
54
|
31.05.2012
|
Issue of purchase order/supply order (not relevant now)
|
Rate contract
|
PDF
|
|
|
53
|
09.05.2012
|
Liasoning for chasing of supply from firms of kolkata area against POs (not relevant now)
|
Chasing
|
PDF
|
|
|
52
|
20.04.2012
|
Generation of demand, draft PO, PO and receipt note through MMIS (not relevant now)
|
IMMIS
|
PDF
|
|
|
51
|
12.04.2012
|
Special condition of tender documents (not relevant now)
|
E-tender
|
PDF
|
|
|
50
|
16.03.2012
|
Schedule of generation of SRS by SMS (not relevant now)
|
Demand generation
|
PDF
|
|
|
49
|
13.03.2012
|
Clubbing of demands
|
|
PDF
|
|
|
48
|
09.02.2012
|
Rejection of materials
|
|
PDF
|
|
|
47
|
07.02.2012
|
Procurement of PAC items
|
|
PDF
|
|
|
46
|
24.01.2012
|
Maintenance of requisition & purchase order register (not relevant now)
|
|
PDF
|
|
|
45
|
20.01.2012
|
Availability of materials
|
|
PDF
|
|
|
44
|
12.01.2012
|
Tender publishing (not relevant now)
|
|
PDF
|
|
|
43
|
10.01.2012
|
Rounding off of earnest money (not relevant now)
|
|
PDF
|
|
|
42
|
26.12.2011
|
Management of user ID & password for placement of supply orders against DGS&D
|
|
PDF
|
|
|
41
|
12.09.2011
|
Submission of demand of indentable item (revised vide SI-116A)
|
|
PDF
|
|
|
40
|
07.09.2011
|
Accountal of material consumed/destroyed in lab test during inspection
|
|
PDF
|
|
|
39
|
10.06.2011
|
Status of tender cases (not relevant now)
|
|
PDF
|
|
|
38
|
30.05.2011
|
Certification of NS demand (revised vide SI-137)
|
|
PDF
|
|
|
37
|
28.04.2011
|
Implementation of purchase power as per modified SOP pt. ‘C’ (incorporated in MSOP)
|
|
PDF
|
|
|
36
|
12.05.2011
|
Procurement of DGS&D items (not relevant now)
|
|
PDF
|
|
|
35
|
12.05.2011
|
Calculating the monthly Turn Over Ratios (TOR) (not relevant now)
|
|
PDF
|
|
|
34
|
07.03.2011
|
Accountal of stores received for other sister depot (not relevant now)
|
|
PDF
|
|
|
33
|
10.02.2011
|
Delay in finalization of tender cases
|
|
PDF
|
|
|
32
|
30.11.2010
|
Updating of POs details on IREPS (not relevant now)
|
|
PDF
|
|
|
31
|
|
Not available
|
|
|
|
|
30
|
|
Not available
|
|
|
|
|
29
|
|
Not available
|
|
|
|
|
28
|
04.06.2010
|
Accountal of pre-inspected materials (revised vide SI-147)
|
|
PDF
|
|
|
27
|
26.05.2010
|
Demands for LP section at HQ
|
|
PDF
|
|
|
26
|
15.01.2010
|
Departmental Stock Verification (revised vide SI-122)
|
|
PDF
|
|
|
25
|
09.12.2009
|
Complete switch over of stores procurement from manual to e-tender (not relevant now)
|
|
PDF
|
|
|
24
|
05.11.2009
|
Delivery of sold lot witnessing the cutting and delivery of auctioned condemned Rolling stock
|
|
PDF
|
|
|
23
|
29.09.2009
|
Distribution of NS demands to purchase sections
|
|
PDF
|
|
|
22
|
04.08.2009
|
System improvement in the contract copy of stores supply (not relevant now)
|
|
PDF
|
|
|
21
|
06.02.2009
|
Abbreviation used for delivery point, consignee etc. (not relevant now)
|
|
PDF
|
|
|
20
|
02.01.2009
|
Action plan for starting activity of GHZ depot (not relevant now)
|
|
PDF
|
|
|
19
|
20.11.2008
|
Online placement of supply order against DGS&D R/C (not relevant now)
|
|
PDF
|
|
|
18
|
20.10.2008
|
Regarding security deposit money
|
|
PDF
|
|
|
17
|
|
Not available
|
|
|
|
|
16
|
|
Not available
|
|
|
|
|
15
|
22.09.2008
|
Inspection of consignment by RITES (not relevant now)
|
|
PDF
|
|
|
14
|
02.09.2008
|
Supply performance for orders placed against DGS&D rate contract (not relevant now)
|
|
PDF
|
|
|
13
|
|
Not available
|
|
|
|
|
12
|
20.08.2008
|
Preparation of purchase order (not relevant now)
|
|
PDF
|
|
|
11
|
|
Not available
|
|
|
|
|
10
|
14.05.2008
|
Bill paying authority against ECR POs (not relevant now)
|
|
PDF
|
|
|
09
|
|
Not available
|
|
|
|
|
08
|
|
Not available
|
|
|
|
|
07
|
|
Not available
|
|
|
|
|
06
|
|
Not available
|
|
|
|
|
05
|
|
Not available
|
|
|
|
|
04
|
|
Not available
|
|
|
|
|
03
|
|
Not available
|
|
|
|
|
02
|
21.01.2008
|
Constitution of tender committee and authority competent to accept stores (incorporated in MSOP)
|
|
PDF
|
|
|
01
|
|
Not available
|
|
|
|
Accessibility Controls
